How to Download Your GHRIS Payslip online in 2020

GHRIS Payslip

As a government employee, you will be required to download your GHRIS payslip online. This comes as the government continues to digitize most of its processes and services.

One of the latest developments is the introduction of GHRIS online portal which is mandated to give online payslips to all government employees. You can, therefore, view and download your  GHRIS Payslip from the GHRIS online platform.

What is GHRIS payslip?

GHRIS stands for Government Human Resource Information System. It is an initiative by the Kenyan Government that was designed to address the human resource needs effectively.

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The platform can be accessed by HR practitioners in MDAs and public civil servants. Government employees can view and download their GHRIS payslip from the GHRIS online portal.

The GHRIS system is also used by other government agencies to aid them in decision-making functions.

Advantages of GHRIS payslip

GHRIS currently has over 40000 active users which is a steady increase since the platform was commissioned.

GHRIS payslips are easy to store since they are digital files which can be backed up. Unlike previous paper payslips, it is easier to track your months with the digital payslips.

It is also very easy to track your career progression using the GHRIS portal. Since your details are already recorded, you do not have to provide documents during your next government job interview.

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Your information will also be shared with relevant government departments to ensure payments are done rightfully to the right person.

Which Organizations use GHRIS payslip

Some of the organizations that use the system include;

  1. Public Service Commission – For selections and recruitment purposes
  2. Ministry of Finance – To establish statistics and Personnel Emolument (PE) budgeting
  3. Ministry of State for Public Service – Used for Human Resource Management, Development, Monitoring, and Evaluation.

NB: to conveniently use the GHRIS portal, you should access it using Internet Explorer version 7 or a newer version of the same.

How do I register on GHRIS portal Online

This is a simple guide that will take you through a step by step GHRIS registration process. payslip online registration 2019

The GHRIS portal can be used by Government MDAs, Employees, and the Public who will benefit from a centralized readily accessible, efficient and transparent system.

The GHRIS system is a superior system that integrated several systems like G-Pay, IFMIS, IRMIS, and IPPD which enhance the user experience and allow the visitors to access various services under one roof.

How do I Access GHRIS Online Portal

Using your favorite web browser, you can access the GHRIS portal. (Click here to go to the portal directly).

You can access the portal through the following browsers; Internet Explorer, Mozilla Firefox, Google Chrome, and Safari.

Ones you get there, the screen below will appear for you to identify yourself.

If you are already registered to the platform, you can enter your personal information (personal number and password)

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Downloading GHRIS online payslip

To download your payslip, one needs to visits For first time users, use the temporary password ‘welcome’. You are required to change this temporary password to your preferred secret password upon successful login.

GHRIS payslip online

How do I register for my GHRIS Payslip

Ones you have logged in, a screen will pop up for first-time users prompting you to change your temporary password.


  • Enter your new secure password
  • Confirm your new password and save

Capturing & Updating Personal Details

Ones you have changed your password to a secure one and confirmed it correctly, you will be redirected back to the log in screen where you will be required to fill in your Personal details.

NB: Make sure you click on the save button ones you finish editing one menu before moving to the next one. Click on the Basics Detail Tab and proceed to fill in all those dialogue boxes that have not been filled in by the HRM system.

Make sure you fill in the important details including your birth certificate number and KRA PIN. If you do not have some of the required details, fill in N/A.

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Click the Current duties Tab and fill in all the details, on the current duties dialogue box, state your duties in paragraph form.

Provide the following information

  • All the Certificates you have
  • Fill in your level of education
  • The examining body
  • Country of study
  • Date enrolled
  • Year of graduation
  • Most importantly, your certificate number

Specify the jobs you did previously before you joined the service or got employed in the civil service. If none, proceed to enter details of your current employment.

Note: Provide correct information. Provision of wrong information may lead to prosecution.

Downloading your payslip on GRIS platform

NOTE that you must have an Updated profile before proceeding to download your GHRIS online payslip.
GHRIS payslip online

How to download my GHRIS payslip

  • Log in to your GHRIS homepage using your USER ID and Password.
  • A verification process will be sent to your email
  • You will access everything ones you have successfully logged in
  • In case you forget the password of your login system, click “Forget Your Password” and fill the required form.

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Ones you have accomplished your needs on the portal, it is important to log out to avoid disclosure of personal information. You will simply click on the logout button to end the GHRIS session.


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